{"id":303,"date":"2017-07-10T05:38:41","date_gmt":"2017-07-10T05:38:41","guid":{"rendered":"https:\/\/www.filerepairtools.com\/tips\/?p=303"},"modified":"2026-03-07T04:37:43","modified_gmt":"2026-03-07T04:37:43","slug":"create-contact-group-distribution-list-outlook-2016-send-mails-group-members","status":"publish","type":"post","link":"https:\/\/filerepairtools.com\/tips\/create-contact-group-distribution-list-outlook-2016-send-mails-group-members\/","title":{"rendered":"Create Contact Group or Distribution List in Outlook 2016 and Send Mails to Group Members"},"content":{"rendered":"<p>Microsoft always tends to improve features in Outlook to make it more user efficient. One of that feature is sending mail to multiple persons in one go through contact groups or officially called distribution list. This feature in Outlook avoids writing email address for a single message while sending mail. Today we will learn <strong>how to send mails in contact groups or distribution list for Outlook 2016.<\/strong><\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_1 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/filerepairtools.com\/tips\/create-contact-group-distribution-list-outlook-2016-send-mails-group-members\/#Steps_to_Create_Contact_Group_in_Outlook_2016\" >Steps to Create Contact Group in Outlook 2016<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/filerepairtools.com\/tips\/create-contact-group-distribution-list-outlook-2016-send-mails-group-members\/#How_to_send_mail_to_contact_group_or_distribution_list_in_Outlook_2016\" >How to send mail to contact group or distribution list in Outlook 2016.<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>When we need to send mail to different persons in Outlook we add the email address each time, which seems quite annoying. But Outlook has a feature through which you can send mail in a contact group. If you are working on a same project or has a friends group, then send message to group members without adding name every time.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Steps_to_Create_Contact_Group_in_Outlook_2016\"><\/span>Steps to Create Contact Group in Outlook 2016<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>First Open Outlook in your system<\/li>\n<li>In the Navigation bar <strong>click on 2 people icon <\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-304 size-full\" src=\"https:\/\/www.filerepairtools.com\/tips\/wp-content\/uploads\/2017\/07\/create-contact-group-in-outlook-2016.png\" alt=\"create contact group in outlook 2016\" width=\"289\" height=\"54\" \/><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Now it will ask you where to add contact group under My Contacts<\/li>\n<li>You can choose folder or e.g. Click on contacts<\/li>\n<li>Go to Home and then select <strong>New Contact group<\/strong><\/li>\n<li>Name your group and then <strong>Add members<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-305 size-full\" src=\"https:\/\/www.filerepairtools.com\/tips\/wp-content\/uploads\/2017\/07\/add-members-in-outlook.png\" alt=\"add members in outlook\" width=\"325\" height=\"89\" \/><\/p>\n<ul>\n<li>Select members from contact list to whom you frequently send mails like Project team, Friends group.<\/li>\n<li>Finally Click on Save and Close.<\/li>\n<\/ul>\n<p>Now you have successfully created the group in Outlook. Next we will look how to send mail to this group in a one go.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_send_mail_to_contact_group_or_distribution_list_in_Outlook_2016\"><\/span>How to send mail to contact group or distribution list in Outlook 2016.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Open Outlook and click on New<\/li>\n<li>Select Email Message option. The Email Window will open<\/li>\n<li>In the <strong>To field<\/strong>, \u00a0type the <strong>name of your contact group<\/strong>. Double click to select it.<\/li>\n<li>Compose your message and click Ok.<\/li>\n<li>Your message will be sent to all the members added in group.<\/li>\n<\/ul>\n<p>So in this way you can save your time and inform the concerned persons with a single mail without adding each name when you need to send a message. Hope you find this useful. For more Outlook and Email tips and tricks keep reading our blog.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft always tends to improve features in Outlook to make it more user efficient. One of that feature is sending mail to multiple persons in one go through contact groups or officially called distribution list. This feature in Outlook avoids writing email address for a single message while sending mail. Today we will learn how [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2219,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[6],"tags":[],"class_list":["post-303","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-outlook"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/posts\/303","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/comments?post=303"}],"version-history":[{"count":2,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/posts\/303\/revisions"}],"predecessor-version":[{"id":7407,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/posts\/303\/revisions\/7407"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/media?parent=303"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/categories?post=303"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/filerepairtools.com\/tips\/wp-json\/wp\/v2\/tags?post=303"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}